Whether it’s a new team or an existing team, a registration/organization meeting should be held for parents, players and coaches. This meeting should be held once your team has been formed after tryouts to: Discuss team plans (i.e. tournaments), expectations, monthly dues/budget, get player photos, obtain jersey #s for uniforms, etc.
Registration and payment is done by each family on-line using the BlueSombrero main Account Log-in page. See bottom of this page for helpful tips.
Manager Registration Checklist at beginning of season (or for adding a new player):
Registration: There is no need to complete a USYSA Form. Pay by check option is the preferred method at tryouts but pay on-line is an option. Registration will NOT be valid without payment by the designated deadline. (Registration can ONLY be done on-line. If a parent does not have internet access please assist them in anyway possible.)
Commitment Forms: For OSA Select players, have players and parents complete and sign the Player Commitment Form. During the registration process parents will also be asked to agree to the Parent and Player s well as the TSC Hurricane Parent and Player Expectations. The commitment form originals will be returned to our registrars, keep a copy for your records.
Birth Certificates: You must include a copy of the player’s birth certificate for the registrar if (a) they have NEVER played for Tulsa Soccer Club, Hurricane Futball Club OR TSC Hurricane; OR (b) the player is an U11 player. Make sure you keep a copy of the birth certificate for your files.
Club Pass: The club’s declaration of using the OSA Club Player Pass can be found here: Club Pass. An explanation of the OSA Club Pass can be found here: OSA Club Pass Policies.
Medical Releases: These need to be completed by a parent, signed and notarized. This form is for your records only and should NOT be sent into the club. They will need to be with you at all times for all tournaments and league games. (Medical Release Forms (USYS) for U11-19) (Medical Release (US Club) for U7-10)
Risk Management for Volunteers: ALL Managers should complete the Risk Management form on-line. You may do this using this link: OSA Risk Management
Player Passes: Passes are generally not available until after August 1st. (The Registrars will let you know when they will be available.) Current passes are good through August 31st of the preceeding seasonal year. Players must sign the passes in CURSIVE with his/her legal name on the back. The signed name MUST match the name on the front of the card as well as the birth certificate - no nicknames, middle names or initials. When printing passes please use card stock and then laminate them. Jersey Number Template for Player Cards (Print these in color and paste on the cards before laminating.)
Photos for Passes: You have the option of uploading photos on-line before you print them. Here are a few reminders about photos for player passes: 1) make sure player is looking forward with eyes open, 2) no hats or sunglasses, 3) make sure it is a face portrait and NOT an full body picture, etc.
Monthly Dues: You will need to set up your team account on SombreroPay to send your parent invoices and they can pay on-line. First month’s club dues are due July 10th!! Click here for monthly dues information.
Roster: The registrars will deliver your official stamped rosters at the beginning of the year. If there are updates to your roster during the year, you will need to run it by the OSA office to have officially stamped.
At the 1st team meeting please discuss with the coach your agenda which should include discussing season schedules, team goals, coaches goals, players and parent expectations, attendance policy for games and practices, including consequences for lack of attendance, indoor league play and practice schedules. Also, the coach should discuss their coaching philosophy. Tournament plans should be discussed. Teams should plan on supporting all TSC Hurricane “Club” events including Lexus Tulsa Cup and adidas Sam Shannon Cup & Showcase.
TSC Hurricane Registrars are here to help. Contact Information.
GCSA Tryout Commitment Form - 5/2012
Special note for players with ECNL or OSA tryouts:
1) Every player should have registered online BEFORE tryouts using your proper name on birth certificate.
2) Then, you should have paid by check at tryouts for Registration.
3) After tryouts, you will receive an email from "Blue Sombrero" asking you to "Accept the Spot" on your team. Please click Accept, but choose "pay by check" as you have already paid at tryouts. You will still see a balance and when the club updates the payment status you will receive another email confirmation. If you did not, pay by check at tryouts, you have the option of paying via credit card at that time.
4) If you cannot find the email you were sent, you can simply log back in to your account using the Registration Link to the left. Go to your account, under Participants, click on the Tryout Acceptance link. That’s it!
Check Tryout Status: Managers can view their rosters for who has completed their Tryout Acceptance by going BlueSombrero main registration page and log in to your account.
Then at the top click Team Central > Team Directory > then select your program > then your age division > then your team you should be able to view the players that have completed.